RUN FOR THE ROBOTS

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Run for the Robots is made possible by an incredible team of volunteers. Thank you for helping us create an unforgettable experience for teams from around the world.

New Volunteers Start Here

Volunteer Registration (FIRST Dashboard)

Quick Links

Before the Event

Everything you need to know before arriving at the event.

Roles and responsibilities
Arrival instructions
Volunteer schedule
Venue information
Meals and volunteer lounge

Download the Volunteer Guidebook

Volunteer Parking & Check-In

Location: Alltech Arena, Kentucky Horse Park
Address: 4089 Iron Works Pkwy, Lexington, KY 40511

Parking Instructions

As you enter the Kentucky Horse Park, you will pass a parking attendant booth.

Volunteers should park in the main lot outside the front of Alltech Arena. Please drive all the way to the front of the building.

Important:
You must present a printed copy of your Run for the Robots volunteer parking pass (sent via email). This will be exchanged for a physical parking permit valid for all event days.

Parking passes are provided by KY FIRST Robotics specifically for event volunteers. We know some volunteers may also be attending with teams, and we kindly ask that these passes be used only for volunteer purposes. Your cooperation helps us continue offering this support.

After Entering the Horse Park

Follow signage or volunteer directions to Alltech Arena
Park in the designated lot (the same lot used by all attendees)
Proceed to the arena for volunteer check-in

Arrival & Check-In

Enter through the main entrance of Alltech Arena. Once inside, proceed to the left and continue to the last door of the North Hall (follow the magenta arrows on map)

This is the Volunteer Hospitality Room, where you will check in, pick up your lanyard and shirt, receive instructions for your assigned role, and have access to refreshments throughout the event.

Signage will be posted to guide you, and this space is reserved for volunteers.

Volunteer Map to North Hall Check-in Hospitality.png

Volunteer Schedule

Time	Role(s)	Check-In Person	List of People in Role
Wed, 7:30 AM	Operations Team
Wed, 8:00 AM	Unload Trucks (Anyone Available)	Kelli Gowan	Everyone who is able (we welcome your wagons & hand trucks)
Wed, 11:00 AM	Electrical	Dan Leathers
Wed, 9:30 AM	Field Builders	Mannie Lowe & Brent Schanding
Wed, 10:00 AM	North Hall Volunteers – Volunteer Room	Jackie Caudill
Wed, 10:00 AM	Volunteer Area, Volunteer & Team Check-In, South Hall, Judging Room, Parking & Outside (meet in Volunteer room)	Kelli Gowan
Wed, 12:00 AM	A/V Setup	Andrew Gowan
Wed, 11:00 AM	Move tables & chairs	Kelli Gowan

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To view other schedule days, press the arrows above.

View Event Schedule

Event Schedule

View the team event schedule for overall competition timing (your volunteer schedule is listed above).

Volunteer Hospitality

Two volunteer lounges are available throughout the event.

The main lounge in the North Hall (check-in location) provides meals, snacks, drinks, and volunteer items. A smaller hospitality room on the arena floor offers quick access to snacks and a short break for volunteers working in that area. Lounges are reserved for volunteers, select guests, and student ambassadors. Please keep personal items with you. Meals are provided on your scheduled volunteer days.

Please email info@kyfirstrobotics.org with any dietary needs.

Volunteer Orientation Webinar

Join our Volunteer Townhall to review event flow, meet fellow volunteers, and ask questions. Recording will be posted here. Date and time coming soon.